Minutes of Committee Meeting 16 January 2017

Attendees from the Committee and School:  

Elizabeth Mackie (Chair), Nikki McNamara (Class Rep Coordinator), Morinade Akinbobola, Peter Bacon-Darwin (website), Leon Choueke (Head), Andy Day, Nathalie Ginvert, Helene Fauquet, Lesley Muir, Susie Cottee, Eva Gonzalez, Katie Colton, , Sarah Wiley, Alan Midgley. Jessie Turner

Not present: Amanda Jones, Peter Salerno, Kit Bhatti, Lucy Davies, Francesca Iannaccone, Emma Grove, Claire Brown, Claire Slater, Nicole Elliott, Mel Solomou, Ana-Maria Volaric, Nora Ghanem, Jo Holmes, Aynur Sezer, Claire Wright, Sam James, Sam Thiagaraj, Sam Scott, Keren Amiran, Aurelie Monsaingeon, Andrea Voros, Nina Job, Suz Cocksedge


The budget and invoice #30 were distributed. EM thought there were Paypal credits missing and estimated that there could potentially be another 6K in the fund. MA believed the budget sheet was up to date. MA to email Peter for clarity.   Whatever the correct amount it was clear that there was little money available at present for projects and the upcoming events (Disco, Quiz and Summer Fair) would be very important t generate income for projects.

This has subsequently been clarified and all payments are shown on the budget sheet from the meeting, the DVD’s was wrongly labelled Xmas Cards. Part of the confusion resulted from the summary accounts showing totals for events after expenses rather than totals deposited and the column marked “expenses” only includes funded items rather than expenses.

It was agreed that there would be a price increase for the Quiz night tickets. The increase will now be on food and drink prices rather than the ticket price.

LC reported that The Halls project was still incomplete and he would like it finished before we start raising funds for the playgrounds. LC stated that the floor needs to be replaced due to loose tiles popping up due to wear and tear. This could potentially become a H & S issue. LC received a quote for £20k, which included wood, however, alternative materials could be sourced and cost less. LC also stated that new blinds were needed as well as improvement to the staff toilets. A storage system is being considered whereby the lunch tables could be stored away. All these improvements are essential for the marketing of the halls to 3rd parties. LC said this would prove lucrative for the school however a full-time site manager would need to hired if the school was operating as a venue hire out of school hours and during the weekends. It was suggested that parents could be approached to find any crafts people that could help with some of the maintenance ie: painting etc.


The committee then discussed the funding issues raised by LC’s recent talks to parents and how to encourage the use of Gift Aid to increase the value of donations.


NMN reported that she was due to have a meeting with y3 reps. The work load for the Fair was substantial and placing the Auction on another date is being considered for future Fairs. PBD said it took approx. 3 months to secure auction prizes from local businesses. Some thought an Auction evening event could work. The auction at the fair is not always ideal as people are enjoying the fair and forget to go to the Auction.   One alternative would be to bring the auction forward into April and run it separately from the Fair although that would mean finding a whole new team and finding extra stalls for the Fair. This would be discussed with Y3 and NMN would report back.


The sponsorship team are meeting next Thurs (26 Jan) and are to set a timetable for the sponsorship review in the light of the Governors’ new policy.


There is an ongoing problem with non-payments for school trips. LC highlighted problems with parents not willing to pay when for example trips were to national museums. LC said although museum entry is free, insurance and lunch table bookings need to be paid for. Other concerns were the Scopay facility and parents/careers not fully understanding about pre-paying for the trips and minimum payment set at £10 and not being able to pay just £5. Reception reps had approached parents/carers directly and this was extremely effective. Could reps take on this responsibility going forward?


Question raised as to whether it was ok to book Gig night around the y6 SATS in May. LC agreed this was fine.


EM is to look into Riverford scheme (food suppliers) and other similar ones, for extra funds for the school.


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